Our Directors

Director Objectives

Encourage Collaborative participation that includes an involved membership.

Listen to community concerns.

Satisfy the community's support requirements relating to property values, legal and safety issues.

To support general community interests such as issues with the City/County efforts that are designed to increase property values and other long-term goals.

To reserve the right to challenge actions that are deemed not to be in the best interests of the majority or challengeable as interpreted that could result in litigation, and to work for change where change is needed.

Recognize our interdependence and build community relationships.

Use available best practices and look for improvement opportunities.

Adhere to and help enforce existing covenants to help implement revisions in areas where covenants are flawed, ineffective or non-existent in order to limit Association exposure.

Seek continuous improvements in financial oversight, budgeting and spending of resident's funds that are dedicated to the operations of the common areas owned by Teal Run General Maintenance Association (TRGMA).

Director Duties

The Teal Run General Management Association's board of director officer positions includes the President, Vice-President, Secretary, Treasurer and Director-at-Large. The board of directors may determine the need for additional Directors-at-Large and Management Company as needed. Only the offices of the Secretary and Treasurer may be held by the same person, no other person shall simultaneously hold more than one of any of the other offices. Some of the typical responsibilities for each of the roles are listed below.

President

This role is to prepare meeting agendas and preside over all board meetings. Presidents usually have the power to manage day-to-day operations within the association, including entering into contracts and agreements on behalf of the association. This person is usually the liaison between the board of directors and the property management company. The president must co-sign all checks.

Vice President

Responsibilities for this role include assisting the President with all duties, and to assume those duties in the President's absence or if the President is unable to act. The Vice-President may also chair or coordinate association committees.

Secretary

The Secretary takes meeting minutes, distributes the minutes and communicates notices of regular and special meetings. The Secretary also certifies voting results and maintains proxies and association member's voting authorizations. Additionally, the Secretary maintains the Association's corporate record book of all meeting minutes and resolutions.

Treasurer

The Treasurer oversees the financial statements and expenditures within the guidelines of the board's policies. The Treasurer reports on the budget and financial matters at each board meeting.

Directors-at-Large

Other HOA board members assist the other officers with various duties and may serve on various committees. These positions provide cross-functional learning opportunities in HOA board functions.

Management Company

A property management company is a contracted agent which assumes administrative responsibilities as directed by the board. This can also include tracking and reporting collection of assessments, accounts payable and other financial duties as outlined in the contract. Disbursement reports and invoices are typically reviewed and approved by the board Treasurer and/or President. The management company may also make site visits to review property conditions and work with the board to plan reserve funds. Additionally, the management company may solicit vendor bids, assist in creating a budget and attend board meetings. Communities have different administrative needs, so management companies offer a wide range of services that should be fully outlined in the contract.